Pharma Distributor Software for Indian Medicine Wholesalers
Speed up wholesale distribution with AI-powered supplier invoice scanning, automated 10+1 trade schemes, direct digital chemist orders, and real-time ledger accounting.
End-to-End Wholesale Distribution Capabilities
Designed from the ground up for Indian pharmaceutical supply chains, managing everything from bulk manufacturer purchases to retail chemist collections.
AI Purchase Invoice & Challan Scanning
Stop manual typing of 50-line manufacturing invoices. Photograph or upload paper challans; MedLens extracts brand names, batch codes, expiry dates, PTS, PTR, MRP, and GST rates automatically into warehouse inventory.
B2B Chemist Order Intake & Marketplace
Pharmacies connect with your agency directly on MedLens to transmit digital want-lists and orders. Eliminate scrambled WhatsApp photos and misheard phone calls with verified line items.
Automated Trade Schemes & Discount Engine
Effortlessly apply standard pharma company schemes like 10+1, 20+2 free goods, half-scheme percentages, and prompt payment cash discounts without calculation errors or manual overrides.
Chemist Credit Ledgers & WhatsApp Reminders
Maintain accurate ledger balances for hundreds of retail accounts. Set credit limits, log partial cheque or UPI payments, and generate branded WhatsApp statements with payment summaries in seconds.
FEFO Batch Inventory & Expiry Returns
Strict First-Expiry-First-Out logic ensures dispatch pickers select the right batches every time. Process incoming damaged or expired goods from chemists, issue credit notes, and claim manufacturer debits.
Multi-User Warehouse & Delivery Staff Access
Give controlled access to billing clerks, warehouse pickers, and delivery boys. Secure role permissions prevent unauthorized credit modifications while keeping daily dispatch workflows fast.
How It Works in 3 Simple Steps
MedLens eliminates complex server setups and cumbersome desktop software. Get started right away from any modern browser.
1. Snap Purchase Invoices & Challans
Take a photo or upload manufacturer delivery documents. The system parses line items and updates stock batches in seconds without keyboard typing.
2. Review Orders & Apply Schemes
Orders arriving from chemists display instantly on your dashboard. Quantities, free scheme bottles, and discount rates compute automatically.
3. Dispatch GST Invoices & Track Credit
Generate GST tax invoices, hand dispatches to delivery personnel, and update chemist ledgers in real time. WhatsApp reminders keep recoveries on track.
Built to Replace Outdated Desktop Software
See why modern pharmaceutical distributors in India are migrating away from legacy, single-computer desktop packages.
Legacy Wholesale Software
- x Tied to one desktop computer in the office; impossible to check stock from home or warehouse floor.
- x Manual entry of every single manufacturer invoice, taking 2-3 hours of tedious typing every evening.
- x Chemist orders must be deciphered from WhatsApp voice notes or blurry handwritten slips.
- x Constant fear of hard drive crashes, data corruption, and expensive annual renewal visits.
MedLens Modern Cloud Platform
- ✓ Cloud-native access from laptops, tablets, or phones. Check inventory and balances anywhere.
- ✓ AI scanner extracts batches, rates, and expiry from paper invoices in seconds with zero typing.
- ✓ Digital order reception directly from pharmacies, auto-converting to delivery challans.
- ✓ Automatic daily encrypted cloud backups, seamless free updates, and instant support.
Frequently Asked Questions
Common questions about pharmaceutical wholesale operations on MedLens.
How does invoice scanning work for wholesale pharma distributors?
Distributors take a photo or upload a PDF of manufacturing company invoices or stockist challans. The MedLens AI engine extracts product names, batch numbers, expiry dates, PTR, PTS, MRP, and GST slabs automatically, filling inventory without manual typing.
Does MedLens support 10+1, 20+2, and cash discount trade schemes?
Yes. MedLens includes a dedicated wholesale scheme engine supporting volume deals (such as 10+1 or 20+2 free), percentage product discounts, and immediate cash discounts with correct tax segregation.
Can chemists order directly through MedLens?
Yes. Pharmacies using MedLens can browse connected distributor catalogs and place purchase orders digitally. Distributors review the incoming order, confirm quantities, and convert it into a GST wholesale invoice in one click.
How does MedLens manage chemist credit and outstanding balances?
Every chemist account maintains a real-time ledger recording invoices, payments, credit notes, and outstanding balances. Distributors can set credit limits and send automated payment reminder summaries over WhatsApp.
Is MedLens compliant with Indian GST for pharmaceutical wholesale?
Yes. MedLens generates fully compliant wholesale GST tax invoices with HSN codes, split CGST/SGST or IGST calculations, state jurisdiction checks, and exportable data for GSTR-1 filings.
Can my warehouse staff and delivery boys use MedLens on their phones?
Yes. MedLens runs smoothly on desktop browsers, tablets, and smartphones. Warehouse staff can scan inward boxes, check stock locations, and confirm dispatches from any smartphone.
How do expiry returns and near-expiry goods get handled?
MedLens tracks FEFO (First Expiry First Out) stock batches with clear color-coded countdowns. Inward expiry returns from retail chemists generate credit notes and adjust saleable inventory automatically.
Is there a free trial for pharma distributors?
Yes. Distributors can sign up for a free trial to scan supplier invoices, set up their medicine master, and generate invoices without upfront commitment or credit card requirements.
Ready to Modernize Your Pharma Distribution?
Join medicine stockists and distributors across India who have eliminated manual data entry, improved chemist collections, and streamlined dispatch workflows.